Specialty Coffee Catering Services

Thank you for thinking of us!

Urban Trail provides a full-service, upscale coffee experience specializing in specialty coffee catering for corporate events, private parties, weddings and more. We provide a variety of options tailored to specific event types, ensuring a customized experience for each occasion. Our hand-crafted drinks, inviting baristas and exclusive experience are guaranteed to impress your guests. See our many options below for your next event. We can’t wait to serve you!

How We Price:

Our services are an all-inclusive, open bar styled catering and we base our prices off the TOTAL guest count and the total amount of time you want us serving for. We do this so that we can give your guests the freedom to try as many drinks as they would like. We have all types of coffee and tea drinks from caffeinated to decaffeinated to kid friendly. All are welcome!

Travel Policy:

We travel and serve within a 15 mile radius of our warehouse space, located at 407 Mt. Nebo Road, Pittsburgh, PA 15237. Locations outside of this radius may be considered, but would require additional discussion and include a travel surcharge.

Service Options

Please review the details below to determine which model best suits your needs.

Coffee Bar
Cocoa Bar
Mobile Trailer
Mobile Cart
Box Coffee

Coffee Bar – Table Service

Catering Option – Table Service/NO Espresso


  • Coffee bar set up and tear down
  • One (1) barista concierge for a minimum of 2 hours of service
  • 2 Cream Options  (½ & ½, non dairy powder)
  • 3 Syrup Flavors of choice
  • Sugar/Splenda

Unlimited 12 oz drinks

  • Coffee (Regular & Decaf)
  • Hot Teas (Black, Green & Chai)
  • Hot Chocolate

(Menu available upon request)

Cost of Services

Two Hours of service (min.)
$3.50/Per Person

Service Charge

Third Hour and Beyond: $1.75/Per Person/Per Hour

Add On Options: Will quote upon request.

  • Oat Milk
  • Additional Syrup Flavors
  • Whipped Cream for Hot Cocoa
  • Marshmallows for Hot Cocoa
  • Additional Baristas: $25/hour (standard: 1 barista/50 guests)

Event Location Requirements

  • One 115 volt dedicated circuit within 15 feet of the espresso station
  • A 6 foot table or bar area to set up the machine
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Hot Cocoa Bar – Table Service

Catering Model

  • Hot Cocoa bar set up and tear down, including decorations and signage
  • Hot Cocoa
  • Whipped Cream
  • Marshmallows
  • Crushed Peppermint Topping
  • 12oz Hot Cups
  • Lids
  • Cup Sleeves
  • Stirrers
  • Small trash can for waste
Not Included…
  • Table(s)

Cost of Services

$3.00/Per Person (Can serve up to 150 guests)

$125 Service Charge

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Mobile Trailer Service

No matter the model you choose…

  • We bring all of the equipment, ingredients and baristas needed!
  • Setting up requires approximately 30 minutes to 1 hour.
  • Breaking down requires about 30-45 minutes.
  • Serving time generally runs for 2 hours and doesn’t exceed 4 hours.

Catering Model

You invite us to the event, provide us a place to park and we do the rest, but fees are paid by the event coordinator, allowing guests an “open bar” specialty coffee experience.


Specialty Coffee & Tea Bar

includes 2 hours of service

  • Unlimited 12 oz. hot & iced drinks – Coffee, Espresso, Lattes
  • Our full offering of regular syrup flavors, plus one Seasonal flavor and a collaborative custom drink creation
  • 3 Hot teas (Black, Green & Chai)
  • Hot chocolate

(Menu available upon request)

Booking Fee: $150


0-50 people – $450
51-100 people – $850
101-150 people – $1,250
151-200 people – $1,650


FULL Drink Service Specialty Coffee & Tea Bar PLUS

includes 2 hours of service

  • Unlimited 12 oz. hot & iced drinks – Includes items listed in Option #1
  • PLUS Iced Tea, Lemonade, Arnold Palmers
  • Includes additional syrup flavors to compliment the iced teas & lemonades, such as strawberry, raspberry, dragon fruit & peach

(Menu available upon request)

Booking Fee: $150


0-50 people – $550
51-100 people – $1,050
101-150 people – $1,550
151-200 people – $2,050

**Request a quote for additional hours of service

**Customized menus available at an additional charge

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Guest Purchase Model

You simply invite us to the event, provide us a place to park and we do the rest. Urban Trail sells directly to guests (visitors).

  • This model includes all sizes from our full menu and seasonal feature drinks available for purchase.

There is a minimum charge for this event pricing model as Urban Trail holds the risk regarding event turnout.

The minimum charge is as follows:

$550 for 2 hours of service

In the event total sales do not reach the minimum, an invoice will be emailed for the remaining amount left to meet the minimum.

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Mobile Cart Service – Coming Summer 2024

Specialty Espresso Bar

includes 2 hour minimum of service

  • Unlimited 12 oz. – Espresso, Lattes, Cappuccinos, Mochas & Chai
  • All drinks come hot or iced with a choice of whole, skim or oat milk
  • 3 regular syrup flavors & 1 seasonal flavor

Upgrades available & quoted upon request:

  • Drip Coffee
  • Iced Coffee
  • Hot Chocolate
  • Hot Tea (Black, Green or Chai)
  • Cold Brew (with or without vanilla sweet cream option/AKA: Urban Vanilla Cold Brew

(Menu available upon request)

Booking Fee: $150

0-50 people – $350
51-100 people – $650
101-150 people – $975
151-200 people – $1,300

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Box Coffee

$22.00 / box

  • Includes cream, sugar, Splenda, cups, sleeves, lids, stirring sticks
  • Each box serves 6-8 12 oz cups

Pick up for Free or $18 for Delivery within 15 miles.

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Additional Terms of Service

  • Add $100 for each additional hour beyond the 2 standard hours of service included.
  • Deposits are non-refundable within 7 days of the event.
  • Final Guest Count is due 7 days prior to the event.
  • Additional charges could apply if a custom menu is requested.
  • The above pricing denotes our standard packages for on-site specialty coffee and tea services. We are flexible and more than happy to work with you to scale our pricing based on your individual needs. Just let us know and we can provide a more custom quote!

Interested in booking our services for your next event? Fill out the form below and we’ll reach out to discuss next steps!

    Which service option are you most interested?
    Mobile Trailer Service - Catering Model Option #1Mobile Trailer Service - Catering Model Option #2Mobile Trailer Service - Guest Purchase ModelMobile Cart ServiceCoffee Bar - Table ServiceCocoa Bar - Table ServiceBox Coffee